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Define Name Range In Excel 2007

A Named Range is way to describe your formulas. So you don’t have to have this in a cell

= SUM(B2:B4)

You can replace the cell references between the round brackets. You replace them with a descriptive name, all of your own. So you could have this, instead:

= SUM(Monthly_Totals)

Behind the Monthly_Totals, though, Excel is hiding the cell references. We’ll see how it works, now.

Open up Excel 2007, and create the spreadsheet below:

The formula is in cell B5, and just adds up the monthly totals in the B column.

Define a Name

Setting up a Named Range is a two-step process. You first Define the Name, and then you Apply it. To Define your name, do this (make sure you have the formula in cell B5):

  • Highlight the cells B2 to B4 (NOT B5), then click the Formulas menu
  • Locate the Named Cells panel
  • Click Name a Range

From the Name a Range menu, click Name a Range :

You’ll then get the following dialogue box:

 

Click OK on the New Name dialogue box. Notice that the Name is our heading of Monthly_Totals.

When you click OK, you’ll be returned to your spreadsheet. You won’t see anything changed. But what you have done is to Define a Name. You can now Apply it.

Apply a Name

To apply your new Name, click into cell B5 where your formula is, and do this:

  • On the Named Cells panel, Click Name a Range
  • From the menu, select Apply Names
  • From the Apply Names dialogue box, select the Name you want and click OK:

 

When you click OK, Excel should remove all those cell references between the round brackets, and replace them with the Name you defined:

In the image above, cell B5 now says:

=SUM(Monthly_Totals)

The cell references have been hidden. But Excel still knows about them – it’s you that can’t see them!

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