Define Name Range In Excel 2007
A Named Range is way to describe your formulas. So you don’t have to have this in a cell
You can replace the cell references between the round brackets. You replace them with a descriptive name, all of your own. So you could have this, instead:
Behind the Monthly_Totals, though, Excel is hiding the cell references. We’ll see how it works, now.
Open up Excel 2007, and create the spreadsheet below:
The formula is in cell B5, and just adds up the monthly totals in the B column.
Define a Name
Setting up a Named Range is a two-step process. You first Define the Name, and then you Apply it. To Define your name, do this (make sure you have the formula in cell B5):
- Highlight the cells B2 to B4 (NOT B5), then click the Formulas menu
- Locate the Named Cells panel
- Click Name a Range
From the Name a Range menu, click Name a Range :
You’ll then get the following dialogue box:
Click OK on the New Name dialogue box. Notice that the Name is our heading of Monthly_Totals.
When you click OK, you’ll be returned to your spreadsheet. You won’t see anything changed. But what you have done is to Define a Name. You can now Apply it.
Apply a Name
To apply your new Name, click into cell B5 where your formula is, and do this:
- On the Named Cells panel, Click Name a Range
- From the menu, select Apply Names
- From the Apply Names dialogue box, select the Name you want and click OK:
When you click OK, Excel should remove all those cell references between the round brackets, and replace them with the Name you defined:
In the image above, cell B5 now says:
The cell references have been hidden. But Excel still knows about them – it’s you that can’t see them!